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Electronic Reporting

Overview

Electronic Reporting

Pursuant to Assembly Bill 2286 (Feuer), the San Mateo County CUPA requires electronic submission of specified CUPA program forms beginning January 1, 2013. If you facility is required to submit Hazardous Materials Business Plans (HMBPs), Underground Storage Tank (UST) information, or other forms to our agency, you have two options available for completing your electronic submittal:

1) Cal/EPA has established the California Environmental Reporting System (CERS) for reporting Hazardous Materials Business Plans.

2) San Mateo County Environmental Health has an electronic reporting system using a local internet portal known as the Environmental Health Portal or EH Portal.

Businesses are required to enter and submit a Business Plan and other required data in one of the two locations.

Getting Started

Please click here to request a user name and password. Complete the Login Request Form and submit. Your username and password will be emailed to you once we verify the information. Once approved by your District CUPA Inspector, you will be able to access the EH Portal and complete your online submittal.

EH Portal Instructions

Training and Assistance

  • Assistance by phone. Contact your district inspector or call Erin Thomas at (650) 372-6207, Monday-Thursday, 7 am to 6 pm
  • Personalized assistance by appointment

All training sessions and appointments are held at San Mateo County Environmental Health Services Division, 2000 Alameda de las Pulgas, Suite 130, San Mateo, CA 94403.

Please contact Erin Thomas at (650) 372-6207 or ethomas@smcgov.org to register or to schedule an appointment.

More Information

FAQs

What is electronic reporting?

In 2008, a new California law (A.B. 2286) passed that requires all regulated facilities to use a computer to enter Unified Program data into a statewide information system effective January 1, 2013. San Mateo County Environmental Health (Environmental Health) established an electronic reporting system using a local internet portal known as the Environmental Health Portal or EH Portal. The EH Portal is a secure website that can be used by authorized business representatives to enter data electronically which will be reviewed and approved of by Environmental Health staff prior to the data being transferred into the statewide information system.

The EH Portal is designed for several Environmental Health programs including, but not limited to, the Hazardous Materials Business Plan (HMBP) Program, the Underground Storage Tank Program, and the Hazardous Waste Generator Program. Initially, the EH Portal is available for entering data needed to comply with the HMBP Program such as the Hazardous Materials Business Plan (Business Plan). Once the Business Plan data is entered it will be available for subsequent review and updating by the business.

Does submittal of electronic files such as PDFs via email constitute electronic reporting?

No, it does not. For businesses, Electronic Reporting means that a business uses the EH Portal or the California Environmental Reporting System (CERS) to enter and submit required information.

Information is exchanged between Environmental Health’s EH Portal and CERS, so businesses are only required to enter and submit Business Plan and other required data in one of the two locations. Our agency recommends that businesses use the EH Portal for entering required data since staff will be better equipped to assist businesses using the EH Portal.

Will all agencies be approaching electronic reporting the same way?

No. Some agencies, including Environmental Health, are establishing local internet portals for electronic reporting. These portals will allow the local agencies to review electronic submissions for completeness and accuracy before it is transferred by the local agency to the statewide electronic reporting system (i.e., CERS). The use of the EH Portal will allow for a greater level of support by Environmental Health staff to the regulated businesses. Those agencies that do not have a local portal will direct businesses to enter and submit data directly to the state using CERS.

Does Environmental Health have its own local portal?

Yes. Environmental Health has a local portal known as the EH Portal which is found at ehesubmit.smchealth.org. Environmental Health is requesting that businesses file their data electronically using the EH Portal. Environmental Health will routinely exchange electronic information with CERS through an interface known as the CERS Integration Wizard. Both the EH Portal and CERS are considered secure database systems.

If I use CERS, does this meet all of my filing requirements?

Not necessarily. Title 27 of the California Code of Regulations defines which data elements are required for the Business Plan and therefore CERS. There are a number of important Business Plan components that are not specified as required data elements such as an Emergency Response Plan, an Employee Training Plan, and the Site Map.

How will electronic reporting help businesses and agencies?

Electronic reporting will allow:

  • Regulated facilities to more easily update existing information.
  • Emergency response agencies real-time access to current data.
  • Federal, state, and local agencies and regulators to have more efficient access to current data.
  • Saving of file space, paper, and time.

How do I get started?

Sign in to the EH Portal and follow the instructions to obtain a password and user authorization. 

How do I get started if I have businesses in multiple jurisdictions?

As mentioned previously, Environmental Health recommends that businesses use the EH Portal for entering Business Plan data in order to ensure that the entire Business Plan is submitted as required by our agency. If you have regulated business sites in multiple jurisdictions, you can use CERS.

Can I get help and/or training in electronic reporting and the EH Portal?

Environmental Health is available to assist businesses with electronic reporting by appointment. Call us at (650) 372-6200 if you have any questions and/or to set up an appointment with a hazardous materials inspector.

What if I don’t have internet access?

Local public libraries also offer free internet access. Contact your local library for more information regarding computer availability and internet access.

More questions?

Call our office at (650) 372-6200 or email your questions to SMCUPA@smcgov.org.

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